Existing Dispensary

Our clients throughout the country all share a common dilemma; the optical dispensary has become a distraction to their medical practice. This can be attributed to many factors such as employee issues, staffing, profitability, inventory control and accountability to name a few.

Vision Associates turn-key management services offers an alternative solution. While you maintain ownership and control, our services will relieve you and your staff of the day-to-day routine associated with the optical dispensary while increasing your profitability.

Our comprehensive management program includes:

INVENTORY

Vision Associates will provide new inventory targeted to your specific patient demographics. This will include well-known designers such as Polo, DKNY, Gucci, Prada, Versace, Vera Wang and other popular brand names as well as a large selection of the latest sun wear, sportswear and safety eyewear. An analysis of your area will be conducted in order to have a better understanding of competitive price structures and consumer preferences. Frame inventory will be furnished and managed by Vision Associates. Our board management system allows us to maintain current products on display at all times. We will purchase your existing inventory while transitioning to our board management system.

LAB FACILITY

Vision Associates benefits by sharing their facilities with Essilor Labs of America, the lens manufacturing division of Varilux. The labs recent expansion and upgrade to a state of the art facility has the capability of providing your patients with quality eyewear, latest in lens technology and prompt turnaround time. We are proud of our relationship with Essilor; as we mutually share a commitment to higher standards.

TURN AROUND TIME

The corporate office maintains a fully stocked frame inventory department to process all spectacle orders. This along with having the lens laboratory on premises allows us to deliver eyewear to your patients without delay.

PERSONNEL

The staff of the optical dispensary will be employed by Vision Associates. If the practice is satisfied with their current optical personnel, Vision Associates will offer all existing optical employees the opportunity to remain. Keeping the staff in place enables us to evaluate their performance. If for any reason during their employment, we felt a change was in order, we would consult with your practice before any action was taken. The practice has final approval of all optical employment decisions. All staff members will comply with your state regulations.

TRAINING/SUPERVISION

Each practice is assigned a regional manager whose function is to oversee the optical staff. They will work side by side with the optician to insure they understand the procedures, computer software and all aspects of the dispensary to provide the utmost in patient care. After the initial training has been completed, performance standards will be established for each individual. The regional managers will routinely be on-site in order to maintain the established guidelines.

STAFF EDUCATION

Eyewear education is imperative to you and all members of your medical staff. Vision Associates will conduct periodic meetings to discuss new products and technology regarding lenses, coatings, etc.

Various meetings are also hosted by Vision Associates involving all optical staff members. They are designed to be informative, educational and allows us to provide accredited speakers, introduce new product, and launch new incentive programs.

TEAM EFFORT

Communication is a key element to the success of your dispensary. On a regular basis, one of the principals of Vision Associates will be in contact with you and your colleagues to discuss the current progress, objectives and future direction.

INTERNAL MARKETING

Throughout our years of managing dispensaries, we have developed numerous programs customized to specific demographics. Vision Associates will present for your approval innovative marketing strategies designed to increase your patient base with organized promotional campaigns. They will include but not be limited to: patient information/education brochures, corporate and professional courtesy programs and new product launches.

THIRD PARTY INSURANCE

Third party billing is a tremendous time consuming responsibility for your practice. As part of our management program we process all optical claims on your behalf. Any claims that require additional follow-up will be reviewed by Vision Associates' insurance coordinator. Our experienced management team has a complete understanding of all forms of third party insurance i.e. Medicare, VSP, Davis Vision, EyeMed, to name a few. This allows us to streamline the billing process while maximizing each patient encounter.

POINT OF SALE SOFTWARE

Vision Associates provides a comprehensive point of sale system including hardware and software. The POS communicates directly with our lens laboratory expediting all orders. In addition, we are able to generate multiple reports allowing us to establish benchmarks and maximize your dispensaries full potential.

TAKE THE NEXT STEP

Call us to discuss our services and the financial advantage it will provide your optical dispensary. The establishment of a relationship with Vision Associates will provide you with a clear picture on how to redefine your practice and your ultimate profitability.

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